ACCOUNTS PAYABLE

ACCOUNTS PAYABLE FEATURES Acccounts Payable "notes" feature for each vendor/subcontractor includes defining your own information and storing it. Acccounts Payable one-time invoice entry, including retention tracking. On screen inquiry of open invoices. Acccounts Payable automatic discount percentage and due date. Acccounts Payable automatic assignment of purchases account number to improve entry speed. Allows for hand written invoices. Acccounts Payable automatic posting of transactions to Cash Management, General Ledger and Job Cost, Equipment Cost. Ability to put vendors on hold, jobs on hold, invoices on hold or part of an invoice on hold before printing checks. Allow for hand written check entry. Alert for duplicate invoice. Processing of credit memos. Crystal Reports report writer. ACCOUNTS PAYABLE REPORTS Vendor (including subcontractor) information with calendar and fiscal year-to date totals. Computer printed 1099's. Pre-check edit report. Computer printed checks. Check registers all checks entered. Aging reports summarized by vendor, job, or open invoice including retention tracking. Job-to-date detail of payable costs.

Input vendor and invoice amount, then distribute that amount to any number of jobs and phases  

The above check format is stub, check, stub.  The top stub and check are mailed to the vendor and the bottom stub is attached to the invoice as proof of payment (your copy).

ACCOUNTS RECEIVABLE

ACCOUNTS RECEIVABLE FEATURES Accounts Receivable "notes" feature for each customer includes defining your own information for storage and retrieval Accounts Receivable unit price and lump sum invoicing, including retention tracking. On screen inquiry of open invoices. Automatic assignment of a sales account number to improve entry speed. Automatic posting of transactions to General Ledger and Job Cost. Allow for hand written invoices. Provision for posting of partial payments and over payments. Crystal Reports, report writer. ACCOUNTS RECEIVABLE REPORTS Customer information with calendar and fiscal year-to-date totals. Accounts Receivable pre-invoice edit report. Accounts Receivable receipt summary. Aging reports summarized by customer, job or open invoice including retention tracking. Computer printed customer statements. Job-to-date detail of invoices and receipts.

CASH MANAGEMENT

CASH MANAGEMENT FEATURES Bank account information On screen inquiry of account balances Automatic posting of Payroll checks, Accounts Payable checks and Accounts Receivable receipts to cash ledger files Automatic reversing entries. Entry of miscellaneous cash transactions, such as service charges and bank transfers Automatic posting of miscellaneous cash transactions to General Ledger Entry of items that have cleared the bank CASH MANAGEMENT REPORTS Bank account summary Cash transaction summary Detail ledger showing each transaction for the period. Detail listing of all cash transactions Current cash balance by account  Summary and detail bank reconciliation report

GENERAL LEDGER

GENERAL LEDGER FEATURES User-defined account numbers. On screen inquiry of accounts. General journal file for adjustments and miscellaneous transactions. Automatic reversing entries. Automatic standard (repeating) entries. Percent complete or completed contract accounting method. Crystal Report Writer GENERAL LEDGER REPORTS Chart of accounts. Trial balance. Detail ledger showing each transaction for the period. Income statement and balance sheet with options to select: Current period Year-to-date Comparatives to this period last year Comparatives to year-to-date last year Percentage of total sales calculations on income statement. Percentage of total assets calculations on balance sheet. Year-to-date audit report showing all transactions posted to an account.

JOB COST

JOB COST FEATURES On screen inquiry of jobs and job/phases. Up to 6 user selected cost categories per phase, such as Labor, Labor Burden, Equipment, Material, Subcontracts, Miscellaneous. Tracking of original estimates, change orders, current estimates, actual job to-date, year-to-date, month- To-date, and balance to complete. Automatic posting of payroll costs and hours. Automatic posting of accounts payable and accounts receivable Job detail stored indefinitely lump sum or unit price estimate entry JOB COST REPORTS Job and job/phase information Month-to-date, year-to-date and job-to-date job cost summary reports with and without billings Detail audit report showing all transactions posted to a job/phase Job and job/phase percent complete Variance reports comparing estimates to actual job progress Crystal Reports report writer Job cost reports have the following features: Beginning and ending job numbers and phase numbers. Up-to-the-minute estimate and actual cost information Accounting month estimate and actual cost information All jobs or only open jobs Job/phase detail or job totals only

The job cost drill down will show job totals, then job phase totals, and finally job phase detail.

On each Job and phase of the job the system shows billings (income), and / or Labor, Labor Overhead, Material, Subcontract, Equipment, and Other costs.

PAYROLL

PAYROLL FEATURES On screen inquiry of employee information, including calendar and fiscal year to-date totals. Ability to process hourly, salary and commission payroll on a weekly, bi weekly, semi-monthly, or monthly basis. One-time employee time card entry, including optional production, billing and equipment usage entry. Calculation and reporting of 7 types of payroll overhead (FICA, Federal Unemployment Tax, State Unemployment Tax, Union benefits, Workers Compensation, Other 1, & Other 2). Time card and check files can be stored on disk indefinitely. Automatic posting of checks to employee records and cash management. Automatic posting and reporting of labor and labor burden costs to general ledger and job cost. PAYROLL REPORTS Employee information including year-to-date, earnings, taxes and deductions. Time card edit by employee and/or job. Computer printed checks and check register. Weekly state and federal certified job (HUD WH-347). Monthly union summary. Monthly workers compensation. Quarterly and year-to-date check ledgers, listing all checks paid to an employee. Quarterly 941A detail, Federal Unemployment Tax and State Unemployment Tax reports. Annual W-2 form printing and summary.

JOB COST ACCOUNTING SOFTWARE - Project Management of Accounts Payable, Accounts Receivable, Cash Manganement, General Ledgers, Job Cost and Certified Payroll